The situation: Four systems pointing fingers at each other
Bubbles helps children and young people with ADHD, ADD, and autism in Danish primary schools. But while Nicklas Stokholm and his team were solving complex problems for schools, they were fighting a completely different battle behind the scenes: their financial tech stack.
The company used four separate systems to manage finances, invoicing, and subscriptions. Each system lived in its own silo — and when something went wrong, they all pointed fingers at each other.
"When you have four systems that are supposed to talk to each other and they're all pointing fingers on different fronts — that just creates challenges compared to bringing everything into one place"
Nicklas Stokholm
CEO & Co-Founder, Bubbles ApS
For a SaaS company with investors and board meetings, the consequences were serious: Nicklas couldn't trust his own numbers. And as he puts it: "Running a SaaS company and not having 100% control over your subscriptions — that's a nightmare."
The trigger: Investor demands and lack of visibility
The need for change became unavoidable as reporting requirements grew. Nicklas was sitting in board meetings presenting numbers he couldn't fully stand behind. He needed a system that delivered the data quality his investors expected — not four systems that together produced an incomplete picture.
The barrier: "Nicklas, let's have a chat about this"
Replacing your entire financial infrastructure isn't a decision you take lightly — especially when it involves every outgoing invoice. Mistakes would mean a direct risk to the company's cash flow.
And then there were the bookkeeper and auditor. They had been working in the same systems for ten years. When Nicklas wrote to them about the switch, the reaction was immediate: scepticism.
"When you decide to write to your bookkeeper and auditor that all the systems they've been working in for the last ten years are being replaced — it almost goes without saying that you'll be met with serious scepticism."
Nicklas Stokholm
CEO & Co-Founder, Bubbles ApS
But Nicklas took the conversation head-on. He started with what was hard to argue against: annual savings of DKK 45,000 in year one alone. On top of that, improved data quality. And then he asked one simple question: Can you explain to me why we shouldn't switch?
"When things make that much sense, it's a no-brainer."
Nicklas Stokholm
CEO & Co-Founder, Bubbles ApS
The solution: Onboarding "on a completely different level"
LedgerBee consolidated Bubbles' four systems into one. Invoicing, subscription management, and financial overview — all on a single platform, with a single source of truth.
What removed the last doubt was the onboarding. Mathias and the LedgerBee team guided Nicklas through the entire process — from setup to go-live.
"The onboarding I received from Mathias and LedgerBee has been outstanding. It's the first time I've experienced onboarding at that level. That's really what gives you 100% confidence to make the switch."
Nicklas Stokholm
CEO & Co-Founder, Bubbles ApS
The results: Full control — and peace of mind at board meetings
Today, Nicklas sits in board meetings with data he can stand behind. He reports to investors with full confidence. And his bookkeeper has settled into the new setup.
The concrete savings: DKK 45,000 per year — and that's just year one.
But for Nicklas, it's about more than money:
"Make sure you have the systems and the tools you need to get the data you need to run your business. We've been incredibly happy with that."
Nicklas Stokholm
CEO & Co-Founder, Bubbles ApS
